ࡱ> jlic hbjbj 4B^\^\d 8<TTKX~8~8~8WWWWWWW$-Z\W~88|~8~8~8W.X^:^:^:~8|W^:~8W^:^:6 S6U`Y(8SWX0KXT]9H]8UU]U~8~8^:~8~8~8~8~8WW^:~8~8~8KX~8~8~8~8]~8~8~8~8~8~8~8~8~8 > :  Fundraising Policies and Procedures For School / Department / Student Initiated Fundraising  Fundraising Policies All fundraising activities, crowd funding, or peer-to-peer fundraising initiatives must be coordinated with the Department of Advancement. The Business Office and the Department of Advancement require collaboration with the fundraising group prior to any solicitation to enable the processing of donations and the issuance of charitable receipts. All charitable gifts to any school, program or fund of 91 must be sent to the Department of Advancement within the Office of Alumni Relations and Events for appropriate processing and to ensure adherence to our auditors standards. School, department, and student groups may not initiate or create online fundraising pages. All monies collected through independent efforts are not donations to 91 and are not tax-deductible for the donor. Funds raised are always restricted to the purpose stated to the donors. Per IRS regulations, it is never permissible for a charitable gift to be designated for a specific individual. Never instruct a donor to write your name or a students name on a check or on a reply mechanism. Rather, always reference the group/project in the memo line. The manner in which donations are solicited are subject to approval by the Department of Advancement. Any use of 91 branding in solicitation materials, whether print or digital, are subject to approval by University Marketing. Fundraising Procedures Intent to Fundraise Form Schools, departments, student groups, etc. who plan on fundraising will complete and submit the Intent to Fundraise Form to the Department of Advancement: Mail: ADM 128 Email: ruadvancement@regent.edu Information Gathering The Department of Advancement will review the Intent to Fundraise form, gather additional information, and obtain approvals as needed. Designation and Fund Set-Up If the fundraiser is approved, the Department of Advancement and the Business Office will work together to create an Advancement Designation and a Business Office Fund where donations will be recorded and deposited. Manner of Donation Collection Donations may be collected by check (payable to 91), cash, credit card (VISA, MasterCard, Discover), stocks, gifts-in-kind, and other less common means. The Department of Advancement is able to process most manner of donations. Groups may utilize Advancements general online giving page or request a customized online donation page. Options for peer-to-peer fundraising (commonly used for mission trips) or crowd-funding can also be explored where appropriate. Solicitation of Donations Creation of Solicitation Materials Solicitation materials may be created in collaboration with the Department of Advancement or created independently and submitted for approval. Methods may include a letter and response form, email with a link to a donation page, etc. Content of materials should include an appeal to donors to donate, a description of how donations will be used, a person to contact for questions, and methods to give. Tracking Methods of Solicitation The manner in which donations are collected are tracked by the Department of Advancement through the use of a solicitation code on response materials. The solicitation code is created by the Department of Advancement and may contain the year, method (mail, email, online, etc), or other information helpful to tracking. If your group uses multiple fundraising methods, like mail and email solicitation, then multiple solicitation codes will be issued and should be included on your materials as appropriate. Donation Processing All gifts should be mailed or directed to the Office of Alumni Relations and Events, Department of Advancement (1000 91 Dr.,ADM 128, Virginia Beach, VA 23464). If donations are received by students or staff/faculty, all donations should be delivered to the Office of Alumni Relations and Events (ADM 128) within 24 hours from date of donation whenever possible. a. Each gift must be accompanied by: i. name of donor and current address ii. designation name iii. solicitation code b. After receiving donations, Department of Advancement will process them as follows: i. record donation in database ii. issue official charitable receipt and general thank you letter iii. deposit donation with Business Office If school personnel, student groups, departments, etc. wish to send an additional thank you letter, it should be sent directly from the individual/group representative with no mention of the donation amount. Please return the Intent to Fundraise Form to: Alumni Relations and Events, Department of Advancement ADM 128, Attention: Erin Flynn Contact Erin Flynn: 757-352-4831 or  HYPERLINK "mailto:eflynn@regent.edu" eflynn@regent.edu Intent to Fundraise Form For School / Department / Student Initiated Fundraising  Primary Contact:Title/Role:Phone/Email:Dept/Org:Supervisor/Sponsor: Signature: _______________________________________________ Date: ______________________ Submit form to: Alumni Relations and Events, Department of Advancement ADM 128 Attn: Erin Flynn OR Email to: ruadvancement@regent.edu Questions? Contact Erin Flynn: 757-352-4831 or eflynn@regent.edu      Office of Alumni Relations and Events, Department of Advancement Revised July 2017 Questions? Contact Erin Flynn: 757-352-4831 or  HYPERLINK "mailto:eflynn@regent.edu" eflynn@regent.edu Office of Alumni Relations and Events, Department of Advancement Current Progress What actions, if any, have been taken? 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